Unless otherwise noted,
mail all resumes to:

Vindico Medical Education
6900 Grove Road
Building 100
Thorofare, NJ 08086-9447 USA

Direct resumes to the attention of the person or department listed in the job to which you're responding.

Fax: (856) 384-6680
E-mail: resumes@vindicomeded.com

Careers

Associate Scientific Director

Vindico Medical Education is seeking a highly-qualified and experienced medical editor/writer to support development of medical education content (ie, CME/CE). The Associate Scientific Director is responsible for developing CME/CE activities for professional audiences. Vindico activities seek to improve the knowledge, competence, and performance of healthcare professionals. This position requires extensive interaction with external faculty (ie, clinical and patient care experts) and includes collaboration with cross-functional internal teams including multimedia, educational strategy, grant development, program delivery, outcomes, and analytics.  Minimum qualifications are 3-5 years’ of experience in hands-on content development for CME/CE, an advanced degree (eg, MD, DO, MN, MS, MPH, PharmD, PhD) in a clinical scientific field preferred and a willingness to travel estimated at 20% - 40%.  If interested send cover letter, resume and salary requirements to Vindico Medical Education, 6900 Grove Road, Thorofare NJ 08086, email resumes@vindicomeded.com, fax 856-384-6680. EOE.

Send Cover Letter, Resume, and Salary Requirements to:
F. Bantivoglio

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Meeting and Event Coordinator

This position is responsible for supporting the Educational Services department in the management of CME/CNE/CPE programs from inception to completion. The Coordinator will also work closely with Program Managers to provide support, oversight and coordination of continuing medical education programs in compliance with CME accreditation standards. These responsibilities can include researching of medical associations, administrative tasks, logistical planning and database maintenance.

 Essential Duties and Responsibilities:   

Program Management

  • Maintaining and updating department templates and forms
  • Generation of meeting minutes and documentation and follow up of all open issues
  • Maintain salesforce (update, monitor, user maintenance)
  • The ability to develop all program correspondence for Program Mangers (i.e. Invitations, Confirmation, Final correspondence).
  • Save post meeting data into activity drive
    • Type up questions cards post live activity
    • Type evaluation comments post live activity
  • The ability to work with the program manager in preparation for the meeting.
  • Assist the program manager on-site with live activities.
  • The ability to understand and work within the ACCME guidelines for continuing medical education for physicians.
  • Research Association Guidelines
  • Update database with Association Application Deadlines
  • Submit outcomes protocol document
  • Set up registration forms with AMS

Faculty/Grantor

  • Set up travel manifest and make faculty travel arrangements including, ground, hotel and air.
  • Arrange Faculty/Grantor Amenities
  • Prep planning call documents
  • Prep invitation letters and confirmation
  • Prepare welcome packets
  • Develop honorarium letters and expense forms.
  • Develop Faculty Thank you notes from Program Manager

 Meeting /Logistics

  • The ability to prepare hotel set up sheets and review BEO’s.
  • Will have to develop a RFP for hotel sales contacts
  • Will have to work with Sales contacts on negotiating space options
  • Be able to summarize site research leads in a spreadsheet format for Program Manager
  • Responsible for shipping and tracking boxes for live meetings. .

 Financials

  • Know and understand bill code system for projects.
  • Submit honorarium for faculty
  • Process faculty expenses

 

Minimum Qualifications:  

Well organized, detailed oriented, needs high communications skills when dealing with clients, faculty, attendees and internal departments

High skilled in Microsoft office, word, excel, outlook and powerpoint

1 years of experience

Bachelor’s Degree preferred

Physical Demands & Working Conditions:  

Travel Required

Send Cover Letter, Resume, and Salary Requirements to:
B. Kocher

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Program Manager

This position is responsible for managing all aspects of CME/CNE/CPE programs from inception to completion. The primary aspects include, the facilitation of multidisciplinary program teams, as well as interfacing with each department within the company, educational partners, associations, meeting grantors and management expectations, establishing strong faculty relationships, and ensuring that programs remain on target and within agreed-upon parameters. The Project Manager is responsible for budget maintenance, managing external vendors, providing ongoing updates to internal team members and client contact(s). The number of simultaneous programs managed by each Program Manager is dependent on the scope and nature of each CME/CE/CPE educational initiative. In order to perform these functions, the Program Manager must have strong verbal and written communication skills. He/she must also be highly organized, be adept at multi-tasking and prioritizing activities, and be able/eager to motivate others. The Program Manager should have experience in executing diverse tactics including symposia, dinner meetings, web-based activities, performance improvement initiatives, PowerPoint presentations, multimedia, monographs, etc.

Essential Duties and Responsibilities:   

Program Management

  • Manage Medical Education Programs through to completion ensuring projects are delivered on target
  • Work with accredited CME provider partners, outside vendors, and internal staff to plan and coordinate their projects from inception, manage work flow, budget tracking, and ensure completion on time, within costs, and to required quality standards.
  • Facilitate the progress of multidisciplinary project teams to ensure that they are within-budget, on-time, and on-target in meeting educational objectives.
  • Oversee and facilitate development of all project activities, including faculty recruitment and ongoing communication, audience generation, content development, logistics management, registration/participant communication, production of materials, supplier performance, and central file management.
  • Ensure that documentation of the planning process is appropriate and complete. 
  • Schedule and conduct kick-off, tie-down, and wrap-up team meetings for each project, establish and maintain time and events schedules, and provide ongoing updates to key stakeholders as required on each initiative to ensure successful management and completion.
  • Assist in skills development and mentoring of team members.
  • Adhere to all policies and procedures

     

    Faculty/Grantor

  • Maintain and manage timely and professional written and verbal communications with grantors and faculty members.
    • Send invitations/confirmation letters/final logistics/welcome packets and post program evaluations
  • Ensure customer expectations are met on all levels of program activity.
  • Build and maintain strong relationships with grantors and faculty members.

     

    Recruitment

  • In coordination with the recruitment/design team, develop any marketing piece (i.e. registration website, postcard, brochure, AD.etc) , on-site handout materials (program books) and final outcomes reports.
  • Provide ongoing recruitment program development by managing the marketing plan, circulation, review, and approval of all marketing pieces.

     

     

    Meeting/Logistics

  • To be able to negotiate and understand clauses within hotel contracts
  • Know how to prepare set up sheets and review BEO’s from hotel
  • Strong knowledge of audiovisual equipment and meeting room set up needs
  • Plan, develop, coordinate, implement, and evaluate conferences, seminars, and programs for physicians.
  • Oversee faculty travel and accommodations.
  • Coordinate meeting planning logistics including facilities and other meeting arrangements, marketing planning and implementation.
  • Provide on-site support for CME programs including attendance, distribution and collection of materials and audiovisual support.
  • Monitor registration reports to manage meeting counts
  • Work with the registration department to update and maintain registration history reports

     

    Financials

  • Manage budgeting, financial monitoring, and reconciliation of individual projects.

     

    Minimum Qualifications:  

  • Bachelors degree or equivalent
  • Excellent organizational skills
  • Excellent customer service
  • Effective writing skills
  • Ability to work independently
  • Strong multi-Tasking abilities
  • Strong level of proficiency in standard computer software, including MS Word and Excel
  • Project oriented with superior attention to detail and outstanding prioritization skills
  • 2-5 years of medical education experience managing projects & programs for medical education (CME).
  • Strong CME Knowledge and understanding of ACCME guidelines, OIG guidelines, and PhRMA.
  • Experience with Web Based Initiatives a plus and desired

     

    Physical Demands & Working Conditions:  

  • Unrestricted mobility: must be able to walk great distances, move quickly from place to place, and lift and move boxes up to 50 lbs.
  • Ability to travel both domestically and internationally.
  • Travel approximately 15-20%, some weekend, early morning and late evening work required.

Send Cover Letter, Resume, and Salary Requirements to:
B. Kocher

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